How to Write a Thank You Note After an Interview

How to write a thank you note after an intreviewA common question we hear from many job candidates is how to write a thank you note after an interview and if it is needed at all. No matter how the interview took place – on the phone, in person, or done via a video session, you should send a personalized thank you note to each person that took the time to speak with you. Thank you notes for job-seekers carry quite a bit of value. They are just as important as a personalized cover letter. Think of them as a way to bring the interview cycle full circle.

Thank-you notes provide a lot of value to your search, including:

  • Showing professional courtesy
  • Demonstrating follow-through
  • Conveying interest in the role
  • Showcases your communication skills in writing or email
  • Puts you on an equal playing field with other strong candidates who also send a thank-you
  • Provides you an opportunity to stay in the front of the mind of the interviewer

According to CareerBuilder, nearly 90% of interviewers say that an emailed thank-you sent following an interview is perfectly acceptable. Candidates who really stand out are the ones who take a combination approach – email and sending a hand written thank-you note.

Something to keep in mind,  you as a job candidate may not know who has the most influence over the hiring process. Therefore, you should not risk making a bad impression by failing to show professional courtesy by thanking everyone who took the time to interview and speak with you. A thank you email should ideally be sent within 24 hours and a hand written thank-you note within 48 hours (or sooner), if they are making decisions quickly.

Below, we’ve provided an example to use as a guideline along with other key pointers for a thank-you to send after your interview.

How to Write a Thank You Note After An Interview

[Subject if Emailed] – Thank you for the [Insert Job Title] Interview [Insert Date]

[Dear Mr./Ms.Contact’s Name] –

Thank you for taking the time to interview me for the position of [job title]. I appreciate the opportunity to learn more about the role and to meet you and [insert names of any other interviewers].

[Reference important items brought up by the interviewer or questions that required a bit more answer on your part. Example: Per our discussion, I have found Atlassian’s tools to be well worth the investment for any software team, but understand that your team is making the conversion away from current technologies as your team makes the transition to agile. I know that for any Product Manager, this would be a big concern, in terms of current milestones and I would love to delve into this further with your teams to learn how we could best mitigate risk.]

I am excited about this opportunity and looking forward to the next steps. Please do not hesitate to contact me if you have any questions or need any additional information.

I look forward to hearing from you [time frame they said they would be in touch].

Thank you,

[Insert Your Name]

[Insert Your Cell Phone Number]